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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. By themselves, they put on’& rsquo; t take much time. However they can build up, particularly if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API offered through Zapier to other app combinations giving you a lots of options to connect and develop powerful workflows.

Especially, we're going to discover how to do a couple of things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive e-mails for brand-new tasks on Smashing Publication's task board

While each of these tasks are little, they end up conserving you a lot of time. And if you're imaginative, you can build upon these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you love and builds effective fully automated workflows. Whether it's automating sending an email or ensuring that brand-new blog post gets a tweet, we can eliminate the manual steps of mundane tasks to focus on other things that art essential.

Each time you develop a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to give a name to the workflow you produce.Getting going with a Zapier account

Before we get into establishing workflows, you'll require an account.

Signing up for Zapier is free and you get 5 free Zaps to start, so we do not have to fret about expense here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something easy. We're going to set up a Zap that will send us a text message if the weather condition anticipates rain.

To start, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we want to connect. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When choosing Weather condition as an occasion, it requires a bit of information to give us a tailored prediction. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which just makes sure it's working, and click Continue again.

Now we're going to tell Zapier what to do with the info once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to confirm that your phone number comes from you or that the telephone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the verification approach at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this point the window will close and move you back to the initial circulation. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier offers a lot of contact number you can utilize. You can either choose one number to constantly send from, which you can set up as a contact so you know it's Zapier, or you can pick Random, which will use a random number every time.

Then, click inside of Message, and it will bring up some alternatives. I want to know everything possible if it's going to rain, including the probability, max temperature, and summary, so we can choose all or as much as we desire and again click Continue.

Configuring Weather condition message Lastly we get to evaluate if our Zap worked. At this moment whatever ought to be configured, so click the Test & & Review button and you should get a sample text!

Keep in mind: If you select a single From Number, you might be limited in how regular you can get texts, so if you don't get it right now, that might be why. Setting random assists avoid that issue, however the the number isn't constant.

And when you enjoy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's produce a new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and select Schedule by Zapier.

Picking Schedule by Zapier We can then pick a Trigger Event of Each week and click Continue.

Setting Trigger Event as Every Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. When set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like previously makes certain it's working correctly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Submit Print Task as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once linked, click Continue.

Now we can configure out print job. Here we'll wish to define what we print.

Setting Up Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a basic test page I made that has some color in it

Content Type: you'll wish to set this depending upon what you embed in Material. If you set a URL like I did, it must be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: most likely simply want 1 so it doesn't squander ink and paper

Color or Grayscale: you'll wish to clearly set this if you want color. The concept is to refresh all of the ink cartridges, so only printing black will not help the color ink, so in my case, I chose color

The rest of the fields are optional, feel free to customize to your liking.

With our setup set, click Continue, and comparable to before, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you want to utilize the same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Notifies with Gmail

If we're searching for a job, it can be a pain to need to go to every task board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Luckily, task boards like Smashing Magazine and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new task is published.

To get going, let's produce a new Zap, and this time, look for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we want to go into a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Magazine, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as normal, now you can test the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL ought to be valid!

Checking the RSS feed Next, we need to choose what we wish to finish with the brand-new item. Given that we want it emailed, we can select our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Email Next, you wish to check in to your account, similar to what we did with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we customize our e-mail, we want to consist of the following:

To: wherever you want these sent to, most likely the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but a helpful idea might be “& ldquo; New Task Alert: followed by picking the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll discover practical including the Title, Description, and Link

Setting up task notification email Once you're done setting up, you can strike continue. Then, comparable to in the past, click Test & & Review, and you should receive your test e-mail.

Test job alert e-mail Finally if you more than happy with the setup, switch on the Zap, and enjoy your job search!

More Concepts

Here's more ideas to get you relocating the right direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to instantly post a tweet with your new article

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have consisted of some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can really do whatever you want. Though this is a premium feature, you can establish some custom workflows based off of brand-new data Zapier sees or accept requests that you post to set off other automations.

What's your favorite Zap?

Love hearing brand-new innovative methods to utilize Zapier.

Show me on Twitter!

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