Zendesk And Google Sheets Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous small jobs. On their own, they don’& rsquo; t take much time. But they can build up, particularly if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API available via Zapier to other app combinations providing you a ton of alternatives to link and develop powerful workflows.

Especially, we're going to find out how to do a couple of things:

Sending a text every early morning if it's going to rain

Establish a weekly print job to keep your ink fresh

Receive emails for new jobs on Smashing Magazine's task board

While each of these jobs are small, they wind up saving you a great deal of time. And if you're innovative, you can build upon these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and constructs powerful totally automated workflows. Whether it's automating sending out an e-mail or making certain that brand-new post gets a tweet, we can eliminate the manual steps of mundane jobs to concentrate on other things that art important.

Each time you create a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to give a name to the workflow you produce.Starting with a Zapier account

Prior to we enter into setting up workflows, you'll require an account.

Signing up for Zapier is free and you get 5 totally free Zaps to start, so we don't need to stress over cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something easy. We're going to establish a Zap that will send us a text if the weather condition anticipates rain.

To begin, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wants to know the first app we wish to link. Because we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Picking the Weather condition by Zapier integration It will then ask you to pick a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? occasion When choosing Weather condition as an occasion, it needs a little bit of information to offer us a personalized prediction. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which merely makes certain it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to verify that your telephone number belongs to you or that the phone number is purposefully signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the confirmation method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this point the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier provides a bunch of phone numbers you can utilize. You can either choose one number to always send from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will use a random number whenever.

Then, click within Message, and it will raise some choices. I wish to know whatever possible if it's going to rain, including the likelihood, max temperature, and summary, so we can pick all or as much as we want and again click Continue.

Configuring Weather condition message Finally we get to test if our Zap worked. At this point everything need to be configured, so click the Test & & Review button and you need to receive a sample text!

Note: If you pick a single From Number, you may be restricted in how frequent you can receive texts, so if you don't get it immediately, that might be why. Setting random helps prevent that issue, but the the number isn't constant.

And when you enjoy with the setup, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through an extended period of time where you didn't print something, only to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; look for and select Arrange by Zapier.

Picking Arrange by Zapier We can then choose a Trigger Event of Weekly and click Continue.

Setting Trigger Occasion as Each Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. Once set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like in the past makes certain it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Task as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as linked, click Continue.

Now we can set up out print task. Here we'll want to define what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending upon what you set in Material. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Variety of Copies: probably just want 1 so it does not waste ink and paper

Color or Grayscale: you'll want to clearly set this if you desire color. The concept is to revitalize all of the ink cartridges, so just printing black will not help the color ink, so in my case, I picked color

The remainder of the fields are optional, do not hesitate to tailor to your preference.

With our configuration set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the very same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're looking for a job, it can be a discomfort to have to go to every job board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Thankfully, job boards like Smashing Publication and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new job is published.

To begin, let's develop a new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Event, select New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Triggers A Brand-new Feed Product. Then click Continue.

Setting RSS Feed URL Like normal, now you can check the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you may see a mistake. The above URL needs to be valid!

Checking the RSS feed Next, we need to choose what we want to do with the new product. Given that we want it emailed, we can choose our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Out Email Next, you wish to check in to your account, similar to what we finished with Google Cloud Print. This must be your Google account that you use Gmail with.

Sign in to Gmail Now when we personalize our email, we want to consist of the following:

To: wherever you desire these sent to, probably the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but an useful concept could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find helpful consisting of the Title, Description, and Link

Setting up job notification e-mail Once you're done setting up, you can strike continue. Then, similar to before, click Test & & Evaluation, and you must get your test e-mail.

Test job alert email Finally if you're happy with the configuration, switch on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you relocating the right instructions:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Concern details

Post RSS Products to Twitter: do you compose your own content? Set up an RSS feed to immediately post a tweet with your new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you want. Though this is a premium function, you can establish some custom workflows based off of brand-new information Zapier sees or accept requests that you post to set off other automations.

What's your favorite Zap?

Love hearing brand-new imaginative methods to utilize Zapier.

Share with me on Twitter!

Zendesk And Google Sheets Zapier