Zendesk Asana Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of little tasks. On their own, they don’& rsquo; t take much time. However they can add up, especially if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API offered by means of Zapier to other app combinations providing you a ton of alternatives to link and develop powerful workflows.

Especially, we're going to find out how to do a few things:

Sending a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for new tasks on Smashing Publication's task board

While each of these jobs are little, they end up saving you a lot of time. And if you're imaginative, you can build upon these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds effective totally automated workflows. Whether it's automating sending an e-mail or making sure that new blog post gets a tweet, we can remove the manual steps of ordinary tasks to concentrate on other things that art crucial.

Each time you produce a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to provide a name to the workflow you produce.Beginning with a Zapier account

Prior to we enter establishing workflows, you'll need an account.

Signing up for Zapier is free and you get 5 complimentary Zaps to begin, so we don't have to stress over expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something easy. We're going to set up a Zap that will send us a text if the weather condition forecasts rain.

To get started, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we wish to link. Because we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to choose a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When choosing Weather condition as an event, it requires a bit of details to give us an individualized forecast. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which simply makes certain it's working, and click Continue again.

Now we're going to tell Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your phone number belongs to you or that the telephone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the verification approach at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this moment the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to customize the text that we get.

In the From Number field, Zapier gives a bunch of contact number you can utilize. You can either select one number to always send out from, which you can set up as a contact so you understand it's Zapier, or you can select Random, which will use a random number whenever.

Then, click inside of Message, and it will raise some choices. I want to know whatever possible if it's going to rain, including the possibility, max temperature level, and summary, so we can select all or as much as we desire and again click Continue.

Configuring Weather condition message Lastly we get to test if our Zap worked. At this point everything ought to be set up, so click the Test & & Evaluation button and you should receive a sample text!

Note: If you choose a single From Number, you may be restricted in how frequent you can get texts, so if you do not get it right away, that might be why. Setting random assists avoid that problem, however the the number isn't constant.

And as soon as you enjoy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound exciting, however have you ever gone through an extended period of time where you didn't print something, just to wind up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and select Arrange by Zapier.

Picking Schedule by Zapier We can then pick a Trigger Event of Weekly and click Continue.

Setting Trigger Occasion as Weekly Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. When configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which just like before ensures it's working correctly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll want to set this depending on what you embed in Content. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: most likely simply want 1 so it does not waste ink and paper

Color or Monochrome: you'll want to clearly set this if you desire color. The idea is to refresh all of the ink cartridges, so just printing black won't help the color ink, so in my case, I selected color

The remainder of the fields are optional, do not hesitate to personalize to your liking.

With our configuration set, click Continue, and similar to previously, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you want to utilize the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Informs with Gmail

If we're searching for a job, it can be a pain to need to check out every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Luckily, task boards like Smashing Publication and a whole lot of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is published.

To get started, let's produce a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this point, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites provide. For Smashing Publication, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Sets off A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as typical, now you can test the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL ought to stand!

Evaluating the RSS feed Next, we require to select what we wish to make with the brand-new product. Given that we want it emailed, we can select our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Out Email Next, you want to check in to your account, comparable to what we finished with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to consist of the following:

To: any place you desire these sent to, most likely the very same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, however an useful concept could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise including all tokens you'll find valuable consisting of the Title, Description, and Link

Configuring job notification email Once you're done configuring, you can hit continue. Then, comparable to previously, click Test & & Evaluation, and you ought to get your test e-mail.

Test job alert email Finally if you're happy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you moving in the ideal direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a brand-new ticket in Jira with that Concern details

Post RSS Items to Twitter: do you compose your own material? Establish an RSS feed to automatically publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can really do whatever you desire. Though this is a premium function, you can establish some custom workflows based off of brand-new information Zapier sees or accept demands that you publish to trigger other automations.

What's your favorite Zap?

Love hearing brand-new imaginative methods to utilize Zapier.

Show me on Twitter!

Zendesk Asana Zapier