Zendesk Forms To Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small jobs. By themselves, they put on’& rsquo; t take much time. However they can build up, particularly if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we make with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API readily available through Zapier to other app combinations providing you a ton of options to link and construct effective workflows.

Especially, we're going to find out how to do a couple of things:

Sending out a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get e-mails for new jobs on Smashing Publication's job board

While each of these tasks are little, they end up conserving you a great deal of time. And if you're imaginative, you can build upon these workflows to tailor a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops effective totally automated workflows. Whether it's automating sending out an e-mail or ensuring that brand-new blog post gets a tweet, we can get rid of the manual actions of mundane jobs to focus on other things that art essential.

Each time you develop a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you create.Beginning with a Zapier account

Prior to we enter setting up workflows, you'll need an account.

Signing up for Zapier is free and you get 5 complimentary Zaps to start, so we do not have to worry about cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll start with something basic. We're going to establish a Zap that will send us a text message if the weather condition forecasts rain.

To begin, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the very first app we want to connect. Since we're going to base our Zap on the weather condition, search for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Selecting the Weather by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When selecting Weather condition as an occasion, it requires a bit of details to provide us a tailored prediction. Particularly, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which merely makes certain it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your phone number comes from you or that the phone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and select Sms or Call as the verification method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS confirmation PING At this point the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a bunch of phone numbers you can utilize. You can either select one number to always send out from, which you can establish as a contact so you understand it's Zapier, or you can choose Random, which will use a random number whenever.

Then, click inside of Message, and it will raise some options. I want to know everything possible if it's going to rain, including the probability, max temperature, and summary, so we can select all or as much as we want and once again click Continue.

Configuring Weather message Lastly we get to test if our Zap worked. At this moment whatever ought to be set up, so click the Test & & Evaluation button and you need to receive a sample text!

Keep in mind: If you choose a single From Number, you might be restricted in how frequent you can get texts, so if you don't get it right now, that might be why. Setting random assists prevent that problem, but the the number isn't constant.

And once you enjoy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather is forecasting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through a long period of time where you didn't print something, just to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print job that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and choose Arrange by Zapier.

Choosing Schedule by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Event as Every Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. When configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like before ensures it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Job as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can configure out print task. Here we'll wish to define what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Material Type: you'll want to set this depending on what you embed in Material. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: most likely simply desire 1 so it doesn't waste ink and paper

Color or Grayscale: you'll wish to explicitly set this if you desire color. The concept is to revitalize all of the ink cartridges, so only printing black won't assist the color ink, so in my case, I selected color

The remainder of the fields are optional, feel free to customize to your taste.

With our configuration set, click Continue, and similar to previously, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Signals with Gmail

If we're searching for a job, it can be a discomfort to have to check out every job board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Thankfully, job boards like Smashing Publication and a great deal of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is posted.

To get going, let's develop a new Zap, and this time, look for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Occasion, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this point, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Activates A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can test the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see a mistake. The above URL should be valid!

Evaluating the RSS feed Next, we require to select what we wish to make with the new item. Given that we want it emailed, we can select our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Email Next, you wish to sign in to your account, similar to what we did with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our e-mail, we wish to consist of the following:

To: wherever you want these sent out to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a handy concept could be “& ldquo; New Job Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would suggest consisting of all tokens you'll discover valuable consisting of the Title, Description, and Link

Configuring job notification email Once you're done setting up, you can strike continue. Then, similar to before, click Test & & Evaluation, and you ought to receive your test e-mail.

Test job alert e-mail Lastly if you enjoy with the configuration, turn on the Zap, and enjoy your task search!

More Ideas

Here's more ideas to get you relocating the best direction:

Post Tweets to Slack: each time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Issue information

Post RSS Products to Twitter: do you write your own content? Set up an RSS feed to automatically post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you desire. Though this is a premium function, you can set up some custom workflows based off of new data Zapier sees or accept demands that you post to trigger other automations.

What's your favorite Zap?

Love hearing new innovative ways to utilize Zapier.

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Zendesk Forms To Zapier