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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of small tasks. On their own, they wear’& rsquo; t take much time. However they can accumulate, especially if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API available by means of Zapier to other app integrations offering you a ton of choices to connect and develop effective workflows.

Particularly, we're going to find out how to do a couple of things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get e-mails for new jobs on Smashing Magazine's task board

While each of these jobs are little, they end up saving you a great deal of time. And if you're imaginative, you can build on these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and builds effective fully automated workflows. Whether it's automating sending an e-mail or making certain that brand-new post gets a tweet, we can remove the manual steps of ordinary jobs to focus on other things that art important.

Each time you produce a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you develop.Beginning with a Zapier account

Before we get into setting up workflows, you'll need an account.

Signing up for Zapier is totally free and you get 5 free Zaps to begin, so we don't need to stress over cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text message if the weather forecasts rain.

To start, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we wish to connect. Given that we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and choose Weather condition by Zapier. Picking the Weather condition by Zapier integration It will then ask you to choose a Trigger Event, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When choosing Weather as an event, it needs a bit of information to give us a tailored forecast. Especially, it requires your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this moment, you can click Test Trigger, which simply ensures it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to validate that your phone number belongs to you or that the telephone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and choose Sms or Call as the verification method at which point it will call you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this moment the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier provides a lot of phone numbers you can utilize. You can either select one number to always send out from, which you can establish as a contact so you understand it's Zapier, or you can select Random, which will use a random number each time.

Then, click within Message, and it will bring up some options. I want to know whatever possible if it's going to rain, including the likelihood, max temperature, and summary, so we can pick all or as much as we desire and once again click Continue.

Configuring Weather message Lastly we get to test if our Zap worked. At this moment whatever should be configured, so click the Test & & Review button and you should get a sample text!

Note: If you select a single From Number, you may be limited in how regular you can get texts, so if you do not get it immediately, that may be why. Setting random assists prevent that problem, however the the number isn't constant.

And as soon as you're happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is predicting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound interesting, however have you ever gone through a long period of time where you didn't print something, just to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can prevent this by merely running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and select Set up by Zapier.

Picking Arrange by Zapier We can then select a Trigger Occasion of Each week and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as set up, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which similar to before makes sure it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Task as Action Occasion At this point, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When linked, click Continue.

Now we can configure out print job. Here we'll wish to specify what we print.

Setting Up Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm using a URL which is an easy test page I made that has some color in it

Content Type: you'll wish to set this depending on what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: most likely simply want 1 so it does not squander ink and paper

Color or Black and white: you'll want to clearly set this if you desire color. The concept is to refresh all of the ink cartridges, so just printing black will not help the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to personalize to your preference.

With our configuration set, click Continue, and similar to before, we can click Test to see our print task in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Notifies with Gmail

If we're searching for a task, it can be a pain to need to check out every task board every day (or every hour, am I right?). However we can automate this process when the job board supports it.

Thankfully, job boards like Smashing Magazine and a great deal of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is published.

To get going, let's create a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we want to get in a feed URL. This will be the URL to the XML RSS feed that sites make available. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Activates A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as typical, now you can evaluate the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL needs to stand!

Evaluating the RSS feed Next, we require to pick what we wish to make with the brand-new item. Since we want it emailed, we can choose our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Out Email Next, you want to sign in to your account, similar to what we finished with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our e-mail, we wish to consist of the following:

To: any place you desire these sent out to, probably the very same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a handy idea could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll discover practical consisting of the Title, Description, and Link

Setting up task alert e-mail Once you're done setting up, you can strike continue. Then, similar to in the past, click Test & & Review, and you should get your test email.

Test task alert e-mail Finally if you more than happy with the setup, switch on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you moving in the right instructions:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Concern information

Post RSS Items to Twitter: do you write your own material? Set up an RSS feed to instantly post a tweet with your new blog post

Not Google Assistant

The only thing that it's missing for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for easier circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you desire. Though this is a premium function, you can establish some custom-made workflows based off of new information Zapier sees or accept demands that you post to set off other automations.

What's your favorite Zap?

Love hearing brand-new innovative methods to utilize Zapier.

Show me on Twitter!

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