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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of little tasks. By themselves, they wear’& rsquo; t take much time. However they can accumulate, specifically if you consider that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we make with Zapier Zaps?

The fantastic part about Zapier is each app combination makes its API available by means of Zapier to other app combinations offering you a ton of alternatives to link and develop effective workflows.

Particularly, we're going to find out how to do a few things:

Sending a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get e-mails for new jobs on Smashing Publication's task board

While each of these jobs are little, they end up conserving you a great deal of time. And if you're innovative, you can build on these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and develops powerful fully automated workflows. Whether it's automating sending an e-mail or ensuring that new blog post gets a tweet, we can remove the manual actions of mundane tasks to focus on other things that art essential.

Each time you create a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to provide a name to the workflow you develop.Beginning with a Zapier account

Before we get into setting up workflows, you'll need an account.

Signing up for Zapier is free and you get 5 free Zaps to start, so we do not have to worry about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something basic. We're going to set up a Zap that will send us a text if the weather predicts rain.

To begin, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier needs to know the first app we want to link. Since we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Picking the Weather condition by Zapier integration It will then ask you to choose a Trigger Occasion, where you'll choose “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When choosing Weather as an event, it requires a little bit of info to provide us a personalized prediction. Especially, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which just makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can simply click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to verify that your phone number belongs to you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the confirmation technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this point the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to personalize the text that we get.

In the From Number field, Zapier gives a lot of phone numbers you can utilize. You can either choose one number to always send out from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will utilize a random number every time.

Then, click within Message, and it will raise some options. I need to know everything possible if it's going to rain, consisting of the likelihood, max temperature level, and summary, so we can pick all or as much as we want and again click Continue.

Configuring Weather message Finally we get to evaluate if our Zap worked. At this point everything ought to be set up, so click the Test & & Evaluation button and you need to get a sample text!

Keep in mind: If you select a single From Number, you may be limited in how frequent you can get texts, so if you don't get it right away, that might be why. Setting random assists avoid that problem, but the the number isn't constant.

And once you enjoy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through a long period of time where you didn't print something, only to wind up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this set up with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and select Set up by Zapier.

Choosing Schedule by Zapier We can then pick a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Every Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right before the start of a brand-new week. As soon as set up, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which similar to before makes sure it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Send Print Job as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

As soon as linked, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Setting Up Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm using a URL which is a basic test page I made that has some color in it

Material Type: you'll want to set this depending upon what you set in Material. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Number of Copies: probably just want 1 so it does not waste ink and paper

Color or Grayscale: you'll want to explicitly set this if you desire color. The concept is to revitalize all of the ink cartridges, so only printing black will not help the color ink, so in my case, I chose color

The rest of the fields are optional, do not hesitate to tailor to your preference.

With our setup set, click Continue, and comparable to previously, we can click Test to see our print job in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Alerts with Gmail

If we're looking for a job, it can be a pain to have to visit every job board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Luckily, task boards like Smashing Magazine and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a brand-new task is posted.

To get going, let's create a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Publication, you can find it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Triggers A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can evaluate the trigger to ensure it works. If the RSS feed stands, this will be smooth, otherwise you may see an error. The above URL should be valid!

Evaluating the RSS feed Next, we need to select what we want to make with the new item. Because we desire it emailed, we can choose our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Email Next, you wish to check in to your account, comparable to what we made with Google Cloud Print. This need to be your Google account that you use Gmail with.

Check in to Gmail Now when we personalize our e-mail, we wish to include the following:

To: wherever you desire these sent out to, most likely the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but a practical idea could be “& ldquo; New Task Alert: followed by picking the title from the dropdown choice

Physique: you can leave as Plain

Body: I would advise including all tokens you'll find handy including the Title, Description, and Link

Setting up job alert email Once you're done configuring, you can strike continue. Then, similar to previously, click Test & & Evaluation, and you need to get your test email.

Test task alert email Lastly if you enjoy with the setup, turn on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you relocating the right direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Concern details

Post RSS Products to Twitter: do you write your own material? Set up an RSS feed to immediately post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can truly do whatever you desire. Though this is a premium feature, you can establish some custom workflows based off of brand-new information Zapier sees or accept demands that you post to trigger other automations.

What's your preferred Zap?

Love hearing brand-new innovative ways to use Zapier.

Show me on Twitter!

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