Zipbooks Integration Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small jobs. By themselves, they don’& rsquo; t take much time. But they can accumulate, particularly if you think about that time for a whole year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robots

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API offered via Zapier to other app integrations giving you a lots of choices to connect and develop effective workflows.

Especially, we're going to learn how to do a few things:

Sending a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive emails for new tasks on Smashing Magazine's job board

While each of these jobs are little, they end up saving you a lot of time. And if you're innovative, you can build on these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and builds powerful totally automated workflows. Whether it's automating sending out an email or making sure that brand-new post gets a tweet, we can remove the manual actions of mundane jobs to focus on other things that art important.

Each time you create a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you create.Getting going with a Zapier account

Before we get into setting up workflows, you'll need an account.

Signing up for Zapier is free and you get 5 free Zaps to begin, so we don't need to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to set up a Zap that will send us a text if the weather predicts rain.

To begin, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the first app we want to link. Since we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Choosing the Weather by Zapier combination It will then ask you to select a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When picking Weather as an event, it requires a bit of info to provide us an individualized prediction. Particularly, it requires your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, select your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this moment, you can click Test Trigger, which merely makes certain it's working, and click Continue again.

Now we're going to tell Zapier what to do with the details once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your phone number comes from you or that the phone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the confirmation method at which point it will call you with a PIN.

Sign in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS confirmation PING At this point the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to customize the text that we get.

In the From Number field, Zapier offers a lot of phone numbers you can use. You can either choose one number to constantly send from, which you can establish as a contact so you know it's Zapier, or you can select Random, which will use a random number each time.

Then, click inside of Message, and it will raise some alternatives. I would like to know whatever possible if it's going to rain, consisting of the possibility, max temperature level, and summary, so we can choose all or as much as we desire and once again click Continue.

Configuring Weather condition message Lastly we get to check if our Zap worked. At this point whatever should be configured, so click the Test & & Review button and you ought to get a sample text!

Note: If you pick a single From Number, you might be limited in how frequent you can receive texts, so if you don't get it right away, that might be why. Setting random assists avoid that issue, but the the number isn't constant.

And once you enjoy with the setup, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound amazing, but have you ever gone through an extended period of time where you didn't print something, just to end up with dried printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to already have this set up with your Google account.

Let's produce a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and choose Schedule by Zapier.

Picking Set Up by Zapier We can then select a Trigger Occasion of Every Week and click Continue.

Setting Trigger Event as Each Week Next, you can pick the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. Once configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which just like in the past ensures it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Task as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

As soon as linked, click Continue.

Now we can set up out print task. Here we'll want to specify what we print.

Setting Up Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to linked to Google Cloud Print

Material: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Material Type: you'll wish to set this depending on what you embed in Content. If you set a URL like I did, it needs to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably just desire 1 so it doesn't waste ink and paper

Color or Grayscale: you'll wish to explicitly set this if you want color. The concept is to refresh all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I chose color

The rest of the fields are optional, feel free to personalize to your preference.

With our configuration set, click Continue, and comparable to in the past, we can click Test to see our print task in action and if we're happy, we can click Turn on Zap!

Test print from Zapier print job If you wish to utilize the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Notifies with Gmail

If we're trying to find a task, it can be a discomfort to need to check out every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Luckily, job boards like Smashing Publication and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is published.

To get started, let's develop a brand-new Zap, and this time, look for RSS and select RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Sets off A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can evaluate the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you may see an error. The above URL needs to stand!

Testing the RSS feed Next, we require to pick what we wish to finish with the new product. Considering that we desire it emailed, we can select our email service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we wish to Send Email.

Setting Action Event as Send Email Next, you want to sign in to your account, comparable to what we made with Google Cloud Print. This must be your Google account that you use Gmail with.

Check in to Gmail Now when we tailor our email, we want to include the following:

To: wherever you desire these sent to, probably the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, however a valuable concept could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown choice

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll discover handy including the Title, Description, and Link

Setting up job notification e-mail Once you're done configuring, you can strike continue. Then, similar to in the past, click Test & & Review, and you must get your test email.

Test job alert e-mail Lastly if you more than happy with the configuration, switch on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you moving in the best direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Problem with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Problem information

Post RSS Items to Twitter: do you write your own material? Set up an RSS feed to automatically publish a tweet with your new blog post

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more powerful.

Webhooks

Zapier supports web hooks meaning you can truly do whatever you desire. Though this is a premium function, you can establish some custom-made workflows based off of new information Zapier sees or accept demands that you publish to trigger other automations.

What's your preferred Zap?

Love hearing new innovative methods to utilize Zapier.

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Zipbooks Integration Zapier