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How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of little tasks. On their own, they don’& rsquo; t take much time. However they can add up, especially if you consider that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available through Zapier to other app combinations offering you a lots of options to connect and develop powerful workflows.

Particularly, we're going to discover how to do a couple of things:

Sending out a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for brand-new tasks on Smashing Magazine's job board

While each of these tasks are little, they end up conserving you a lot of time. And if you're innovative, you can build upon these workflows to customize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and develops effective totally automated workflows. Whether it's automating sending an email or making sure that new post gets a tweet, we can get rid of the manual steps of mundane tasks to focus on other things that art important.

Each time you produce a brand-new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you develop.Getting started with a Zapier account

Before we enter into setting up workflows, you'll need an account.

Signing up for Zapier is complimentary and you get 5 free Zaps to begin, so we do not have to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text if the weather condition forecasts rain.

To start, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the very first app we wish to connect. Because we're going to base our Zap on the weather, search for “& ldquo; weather condition & rdquo; and select Weather condition by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When selecting Weather as an event, it needs a little bit of info to give us a personalized prediction. Particularly, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the big Continue button.

At this moment, you can click Test Trigger, which merely makes certain it's working, and click Continue again.

Now we're going to inform Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your telephone number belongs to you or that the telephone number is purposefully registering for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and select Sms or Call as the verification method at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier gives a lot of contact number you can utilize. You can either select one number to always send from, which you can establish as a contact so you know it's Zapier, or you can choose Random, which will utilize a random number whenever.

Then, click inside of Message, and it will bring up some options. I want to know whatever possible if it's going to rain, including the possibility, max temperature, and summary, so we can pick all or as much as we desire and once again click Continue.

Configuring Weather message Lastly we get to test if our Zap worked. At this point whatever must be configured, so click the Test & & Review button and you should receive a sample text!

Note: If you pick a single From Number, you might be restricted in how regular you can get texts, so if you don't get it immediately, that may be why. Setting random assists prevent that issue, however the the number isn't constant.

And once you more than happy with the configuration, you can click Switch on Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is predicting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through an extended period of time where you didn't print something, just to wind up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this configured with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and select Set up by Zapier.

Selecting Set Up by Zapier We can then select a Trigger Occasion of Every Week and click Continue.

Setting Trigger Occasion as Weekly Next, you can select the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. Once configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which much like previously makes sure it's working effectively, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Task as Action Occasion At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can set up out print job. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending on what you embed in Content. If you set a URL like I did, it should be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Variety of Copies: probably simply want 1 so it does not lose ink and paper

Color or Grayscale: you'll want to explicitly set this if you want color. The concept is to refresh all of the ink cartridges, so only printing black will not assist the color ink, so in my case, I chose color

The rest of the fields are optional, do not hesitate to tailor to your liking.

With our configuration set, click Continue, and similar to before, we can click Test to see our print job in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print job If you want to use the same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Notifies with Gmail

If we're searching for a job, it can be a discomfort to have to visit every job board every day (or every hour, am I right?). But we can automate this process when the task board supports it.

Luckily, job boards like Smashing Magazine and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is published.

To start, let's produce a new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Triggers A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as normal, now you can check the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL needs to be valid!

Evaluating the RSS feed Next, we need to pick what we wish to make with the new item. Since we want it emailed, we can choose our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Email Next, you want to check in to your account, comparable to what we finished with Google Cloud Print. This need to be your Google account that you use Gmail with.

Check in to Gmail Now when we personalize our e-mail, we want to include the following:

To: wherever you desire these sent to, most likely the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, but a practical concept could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find handy including the Title, Description, and Link

Setting up job notice email Once you're done setting up, you can hit continue. Then, comparable to before, click Test & & Review, and you need to receive your test e-mail.

Test job alert email Finally if you more than happy with the setup, turn on the Zap, and enjoy your job search!

More Concepts

Here's more ideas to get you moving in the right direction:

Post Tweets to Slack: every time an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Problem information

Post RSS Items to Twitter: do you compose your own material? Set up an RSS feed to immediately post a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you want. Though this is a premium feature, you can set up some custom workflows based off of brand-new data Zapier sees or accept requests that you publish to activate other automations.

What's your preferred Zap?

Love hearing brand-new imaginative ways to use Zapier.

Share with me on Twitter!

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