Zoho Books Jive Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small tasks. By themselves, they don’& rsquo; t take much time. But they can add up, particularly if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we make with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API offered by means of Zapier to other app integrations providing you a ton of choices to link and develop effective workflows.

Particularly, we're going to discover how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Receive e-mails for brand-new tasks on Smashing Publication's task board

While each of these tasks are little, they end up saving you a lot of time. And if you're innovative, you can build upon these workflows to customize a lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and builds powerful totally automated workflows. Whether it's automating sending out an e-mail or making sure that brand-new post gets a tweet, we can eliminate the manual actions of ordinary tasks to concentrate on other things that art important.

Each time you produce a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to give a name to the workflow you develop.Beginning with a Zapier account

Prior to we enter into setting up workflows, you'll require an account.

Signing up for Zapier is free and you get 5 complimentary Zaps to begin, so we don't need to stress over cost here.

Now let's get into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text message if the weather condition forecasts rain.

To get going, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier would like to know the first app we wish to link. Given that we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and choose Weather by Zapier. Choosing the Weather condition by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? occasion When selecting Weather condition as an occasion, it requires a bit of details to offer us a personalized prediction. Particularly, it requires your Latitude and Longitude, which we can look up utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which simply ensures it's working, and click Continue again.

Now we're going to tell Zapier what to do with the information once it understands it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Choosing SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it needs to validate that your contact number belongs to you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the verification technique at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this point the window will close and move you back to the initial flow. Here, click Continue again.

Now we get to personalize the text that we get.

In the From Number field, Zapier provides a bunch of phone numbers you can use. You can either select one number to always send out from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will use a random number every time.

Then, click within Message, and it will bring up some alternatives. I wish to know whatever possible if it's going to rain, including the possibility, max temperature, and summary, so we can pick all or as much as we desire and once again click Continue.

Setting up Weather message Lastly we get to check if our Zap worked. At this point everything should be configured, so click the Test & & Review button and you need to receive a sample text!

Keep in mind: If you select a single From Number, you might be restricted in how frequent you can get texts, so if you don't get it right now, that may be why. Setting random helps avoid that concern, however the the number isn't consistent.

And as soon as you more than happy with the configuration, you can click Turn On Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, however have you ever gone through a long period of time where you didn't print something, only to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll require to currently have this set up with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; search for and choose Schedule by Zapier.

Choosing Set Up by Zapier We can then select a Trigger Occasion of Weekly and click Continue.

Setting Trigger Occasion as Weekly Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a brand-new week. Once configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like before ensures it's working correctly, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Job as Action Event At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

When linked, click Continue.

Now we can configure out print task. Here we'll want to define what we print.

Setting Up Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending upon what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the job so you can see it in the print logs

Number of Copies: probably just desire 1 so it does not squander ink and paper

Color or Black and white: you'll wish to clearly set this if you desire color. The idea is to refresh all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I selected color

The rest of the fields are optional, do not hesitate to customize to your taste.

With our setup set, click Continue, and comparable to before, we can click Test to see our print task in action and if we're happy, we can click Switch on Zap!

Test print from Zapier print task If you want to use the very same document, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Informs with Gmail

If we're searching for a job, it can be a pain to have to visit every job board every day (or every hour, am I right?). But we can automate this procedure when the job board supports it.

Thankfully, job boards like Smashing Publication and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To begin, let's create a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Triggers A New Feed Item. Then click Continue.

Setting RSS Feed URL Same as usual, now you can check the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL needs to stand!

Checking the RSS feed Next, we require to pick what we want to make with the new item. Given that we want it emailed, we can select our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send Email.

Setting Action Occasion as Send Email Next, you wish to check in to your account, comparable to what we did with Google Cloud Print. This must be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our email, we wish to consist of the following:

To: anywhere you want these sent out to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Topic: can be whatever you 'd like, however an useful idea might be “& ldquo; New Job Alert: followed by choosing the title from the dropdown selection

Physique: you can leave as Plain

Body: I would suggest including all tokens you'll discover practical including the Title, Description, and Link

Configuring task alert email Once you're done setting up, you can strike continue. Then, similar to before, click Test & & Evaluation, and you must get your test e-mail.

Test task alert e-mail Lastly if you're happy with the setup, turn on the Zap, and enjoy your job search!

More Ideas

Here's more ideas to get you moving in the ideal direction:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Concern with a label of “& ldquo; bug & rdquo;, produce a brand-new ticket in Jira with that Concern information

Post RSS Items to Twitter: do you compose your own content? Set up an RSS feed to instantly post a tweet with your brand-new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler circulations, but Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you want. Though this is a premium feature, you can set up some custom-made workflows based off of new information Zapier sees or accept requests that you post to trigger other automations.

What's your favorite Zap?

Love hearing new imaginative methods to use Zapier.

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Zoho Books Jive Zapier