Zoho Flow Vs Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small tasks. On their own, they put on’& rsquo; t take much time. But they can build up, specifically if you think about that time for an entire year. However we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API readily available via Zapier to other app combinations providing you a ton of choices to link and develop effective workflows.

Particularly, we're going to find out how to do a couple of things:

Sending a text every early morning if it's going to rain

Set up a weekly print task to keep your ink fresh

Get e-mails for new jobs on Smashing Publication's job board

While each of these jobs are small, they end up conserving you a great deal of time. And if you're imaginative, you can build upon these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and builds powerful totally automated workflows. Whether it's automating sending an email or ensuring that new blog post gets a tweet, we can eliminate the manual steps of mundane tasks to concentrate on other things that art important.

Each time you create a new workflow, you're developing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to provide a name to the workflow you create.Starting with a Zapier account

Prior to we get into establishing workflows, you'll need an account.

Signing up for Zapier is complimentary and you get 5 free Zaps to begin, so we do not have to stress over cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something basic. We're going to set up a Zap that will send us a text if the weather predicts rain.

To begin, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the first app we want to link. Since we're going to base our Zap on the weather condition, search for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Picking the Weather condition by Zapier integration It will then ask you to select a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When picking Weather as an event, it needs a little bit of information to give us a personalized forecast. Especially, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Units which defaults to Fahrenheit, and then click the big Continue button.

At this point, you can click Test Trigger, which simply ensures it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the details once it understands it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to validate that your telephone number comes from you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and pick Sms or Call as the verification method at which point it will call you with a PIN.

Check in to SMS by Zapier and send out a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this point the window will close and move you back to the original flow. Here, click Continue again.

Now we get to personalize the text that we receive.

In the From Number field, Zapier gives a bunch of telephone number you can use. You can either choose one number to constantly send out from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will use a random number each time.

Then, click inside of Message, and it will raise some alternatives. I would like to know everything possible if it's going to rain, including the probability, max temperature, and summary, so we can pick all or as much as we want and again click Continue.

Setting up Weather condition message Finally we get to evaluate if our Zap worked. At this point everything must be set up, so click the Test & & Evaluation button and you must receive a sample text!

Keep in mind: If you pick a single From Number, you may be restricted in how frequent you can receive texts, so if you don't get it right now, that may be why. Setting random assists prevent that issue, however the the number isn't constant.

And as soon as you're happy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather condition is forecasting rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound amazing, however have you ever gone through a long period of time where you didn't print something, only to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by simply running a weekly print task that keeps our printer ink nice and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and select Set up by Zapier.

Picking Arrange by Zapier We can then pick a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Weekly Next, you can pick the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. Once set up, click Continue.

Setting up Zapier schedule At this moment, we can click Test trigger, which similar to before makes sure it's working effectively, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Selecting Google Cloud Print And for the action, select Submit Print Job.

Setting Send Print Job as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can configure out print job. Here we'll want to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Content: this can be a URL to a document, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Content Type: you'll wish to set this depending on what you embed in Content. If you set a URL like I did, it should be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: probably just want 1 so it doesn't lose ink and paper

Color or Black and white: you'll wish to explicitly set this if you want color. The idea is to revitalize all of the ink cartridges, so only printing black won't help the color ink, so in my case, I selected color

The remainder of the fields are optional, feel free to personalize to your taste.

With our setup set, click Continue, and comparable to previously, we can click Test to see our print task in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print job If you want to use the exact same file, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Task Alerts with Gmail

If we're trying to find a task, it can be a pain to have to go to every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Luckily, job boards like Smashing Publication and a lot of others provide RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new task is published.

To begin, let's create a new Zap, and this time, search for RSS and select RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, choose New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this point, we want to go into a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Publication, you can discover it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID chosen for What Sets off A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as normal, now you can evaluate the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see a mistake. The above URL must stand!

Checking the RSS feed Next, we need to select what we want to do with the brand-new item. Considering that we desire it emailed, we can choose our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Email Next, you wish to check in to your account, similar to what we finished with Google Cloud Print. This ought to be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we want to consist of the following:

To: anywhere you desire these sent to, probably the very same account you signed into Gmail with

From: choose your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Topic: can be whatever you 'd like, but a practical concept might be “& ldquo; New Job Alert: followed by choosing the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would recommend consisting of all tokens you'll discover practical consisting of the Title, Description, and Link

Configuring task notice e-mail Once you're done configuring, you can strike continue. Then, comparable to previously, click Test & & Review, and you should get your test email.

Test task alert e-mail Finally if you're happy with the configuration, turn on the Zap, and enjoy your task search!

More Concepts

Here's more concepts to get you relocating the right instructions:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever somebody tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Issue information

Post RSS Products to Twitter: do you write your own material? Set up an RSS feed to automatically publish a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can really do whatever you desire. Though this is a premium feature, you can set up some custom workflows based off of brand-new information Zapier sees or accept demands that you post to trigger other automations.

What's your favorite Zap?

Love hearing brand-new imaginative methods to use Zapier.

Show me on Twitter!

Zoho Flow Vs Zapier