Zoho Forms And Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out hundreds of little jobs. By themselves, they don’& rsquo; t take much time. However they can accumulate, particularly if you think about that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we do with Zapier Zaps?

The dazzling part about Zapier is each app combination makes its API readily available via Zapier to other app combinations giving you a lots of choices to connect and construct effective workflows.

Particularly, we're going to find out how to do a couple of things:

Sending out a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive e-mails for new jobs on Smashing Magazine's job board

While each of these jobs are little, they wind up saving you a lot of time. And if you're creative, you can build on these workflows to tailor a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and constructs effective fully automated workflows. Whether it's automating sending an email or making sure that new article gets a tweet, we can get rid of the manual actions of mundane jobs to focus on other things that art crucial.

Each time you create a brand-new workflow, you're producing a “& ldquo; Zap & rdquo;. It's basically Zapier's method to provide a name to the workflow you produce.Starting with a Zapier account

Prior to we enter into setting up workflows, you'll need an account.

Signing up for Zapier is complimentary and you get 5 free Zaps to start, so we don't need to worry about cost here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to establish a Zap that will send us a text if the weather condition predicts rain.

To begin, click the huge Make a Zap button on the leading left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the very first app we want to link. Because we're going to base our Zap on the weather condition, look for “& ldquo; weather & rdquo; and select Weather by Zapier. Selecting the Weather condition by Zapier combination It will then ask you to select a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When selecting Weather as an occasion, it requires a bit of details to give us a tailored prediction. Particularly, it needs your Latitude and Longitude, which we can look up using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which merely makes sure it's working, and click Continue again.

Now we're going to inform Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to confirm that your telephone number belongs to you or that the telephone number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the confirmation technique at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS verification PING At this moment the window will close and move you back to the initial flow. Here, click Continue once again.

Now we get to customize the text that we get.

In the From Number field, Zapier provides a bunch of telephone number you can utilize. You can either choose one number to constantly send from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will utilize a random number whenever.

Then, click inside of Message, and it will bring up some alternatives. I would like to know everything possible if it's going to rain, including the likelihood, max temperature level, and summary, so we can select all or as much as we want and once again click Continue.

Setting up Weather condition message Finally we get to test if our Zap worked. At this moment whatever ought to be configured, so click the Test & & Review button and you ought to receive a sample text!

Keep in mind: If you select a single From Number, you may be restricted in how regular you can get texts, so if you don't get it right now, that may be why. Setting random helps avoid that problem, but the the number isn't constant.

And once you're happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound exciting, but have you ever gone through an extended period of time where you didn't print something, only to end up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and choose Schedule by Zapier.

Picking Set Up by Zapier We can then select a Trigger Occasion of Each week and click Continue.

Setting Trigger Occasion as Every Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this job weekly at 8pm on Sundays right prior to the start of a new week. Once configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which just like before makes certain it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so look for and choose Google Cloud Print

. Choosing Google Cloud Print And for the action, choose Submit Print Job.

Setting Submit Print Task as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can user interface with the service.

As soon as connected, click Continue.

Now we can set up out print job. Here we'll wish to define what we print.

Configuring Print Task in Zapier In the above, we're configuring:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Content: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is an easy test page I made that has some color in it

Content Type: you'll wish to set this depending on what you embed in Material. If you set a URL like I did, it ought to be URL

Title Of Print Job: the name of the task so you can see it in the print logs

Number of Copies: probably simply desire 1 so it doesn't lose ink and paper

Color or Grayscale: you'll want to explicitly set this if you desire color. The concept is to revitalize all of the ink cartridges, so only printing black won't help the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to tailor to your preference.

With our setup set, click Continue, and similar to in the past, we can click Test to see our print job in action and if we more than happy, we can click Turn on Zap!

Test print from Zapier print job If you wish to utilize the very same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Notifies with Gmail

If we're looking for a job, it can be a pain to have to visit every task board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Fortunately, task boards like Smashing Magazine and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new task is posted.

To get started, let's develop a brand-new Zap, and this time, search for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Occasion, select New Item in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we wish to go into a feed URL. This will be the URL to the XML RSS feed that websites provide. For Smashing Magazine, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID picked for What Sets off A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like typical, now you can evaluate the trigger to make sure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL ought to stand!

Checking the RSS feed Next, we require to select what we wish to make with the new product. Given that we desire it emailed, we can pick our e-mail service, which in my case is Gmail.

Picking Gmail in Zapier For our action, we want to Send Email.

Setting Action Occasion as Send Email Next, you wish to check in to your account, comparable to what we did with Google Cloud Print. This must be your Google account that you utilize Gmail with.

Sign in to Gmail Now when we customize our email, we want to include the following:

To: anywhere you desire these sent to, most likely the exact same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, however a helpful idea could be “& ldquo; New Job Alert: followed by selecting the title from the dropdown selection

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find useful including the Title, Description, and Link

Setting up job alert email Once you're done setting up, you can strike continue. Then, comparable to previously, click Test & & Review, and you must get your test email.

Test task alert e-mail Finally if you more than happy with the configuration, turn on the Zap, and enjoy your job search!

More Concepts

Here's more concepts to get you moving in the best instructions:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Issue details

Post RSS Items to Twitter: do you compose your own material? Establish an RSS feed to instantly publish a tweet with your new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for easier flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks indicating you can actually do whatever you want. Though this is a premium feature, you can set up some custom-made workflows based off of brand-new data Zapier sees or accept requests that you publish to set off other automations.

What's your preferred Zap?

Love hearing new creative methods to use Zapier.

Share with me on Twitter!

Zoho Forms And Zapier