Zoho Inventory Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform numerous small tasks. On their own, they don’& rsquo; t take much time. But they can build up, especially if you consider that time for an entire year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robots

What can we make with Zapier Zaps?

The dazzling part about Zapier is each app integration makes its API available through Zapier to other app integrations offering you a lots of choices to link and construct powerful workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every early morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Receive emails for brand-new tasks on Smashing Magazine's job board

While each of these jobs are small, they end up conserving you a lot of time. And if you're innovative, you can build on these workflows to customize a great deal more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you love and develops powerful fully automated workflows. Whether it's automating sending an e-mail or ensuring that new article gets a tweet, we can get rid of the manual actions of mundane jobs to concentrate on other things that art crucial.

Each time you produce a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's method to give a name to the workflow you create.Getting going with a Zapier account

Before we enter into setting up workflows, you'll require an account.

Signing up for Zapier is totally free and you get 5 complimentary Zaps to start, so we don't have to stress over expense here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something simple. We're going to set up a Zap that will send us a text if the weather predicts rain.

To get going, click the big Make a Zap button on the leading left of the page when you're logged into your account.

Making a new Zap Here, Zapier wishes to know the very first app we want to connect. Given that we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Choosing the Weather by Zapier integration It will then ask you to choose a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Selecting the Will it Rain Today? event When selecting Weather condition as an occasion, it needs a little bit of details to provide us a customized prediction. Especially, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this moment, you can click Test Trigger, which merely makes sure it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Event Now, for Zapier to send you a text, it requires to validate that your contact number comes from you or that the phone number is intentionally registering for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the verification method at which point it will contact you with a PIN.

Check in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Entering the SMS confirmation PING At this point the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier offers a bunch of telephone number you can utilize. You can either select one number to constantly send from, which you can set up as a contact so you know it's Zapier, or you can choose Random, which will utilize a random number each time.

Then, click inside of Message, and it will raise some options. I wish to know everything possible if it's going to rain, consisting of the likelihood, max temperature, and summary, so we can choose all or as much as we desire and once again click Continue.

Configuring Weather message Finally we get to check if our Zap worked. At this moment whatever need to be set up, so click the Test & & Evaluation button and you ought to receive a sample text!

Keep in mind: If you pick a single From Number, you might be restricted in how frequent you can receive texts, so if you don't get it right away, that might be why. Setting random helps avoid that problem, however the the number isn't constant.

And as soon as you enjoy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the early morning if the weather is forecasting rain!

Zap 2: Print a test every week with Google Cloud Print

This one does not sound interesting, however have you ever gone through an extended period of time where you didn't print something, just to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink nice and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll require to currently have this configured with your Google account.

Let's develop a new Zap and this time for our “& ldquo; When this occurs & hellip;” & rdquo; search for and select Schedule by Zapier.

Choosing Arrange by Zapier We can then choose a Trigger Occasion of Every Week and click Continue.

Setting Trigger Event as Each Week Next, you can choose the Day Of The Week and Time Of Day you want to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a brand-new week. As soon as configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which much like before ensures it's working properly, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and choose Google Cloud Print

. Picking Google Cloud Print And for the action, select Submit Print Job.

Setting Submit Print Job as Action Event At this point, you'll need to sign into Google Cloud Print. This will open a window and have you visit through Google so that Zapier can interface with the service.

Once connected, click Continue.

Now we can configure out print job. Here we'll want to define what we print.

Setting Up Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Content Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it must be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably simply want 1 so it does not waste ink and paper

Color or Grayscale: you'll want to explicitly set this if you desire color. The concept is to revitalize all of the ink cartridges, so just printing black won't help the color ink, so in my case, I picked color

The remainder of the fields are optional, feel free to customize to your liking.

With our configuration set, click Continue, and comparable to previously, we can click Test to see our print job in action and if we enjoy, we can click Switch on Zap!

Test print from Zapier print job If you wish to utilize the exact same file, you can discover it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Notifies with Gmail

If we're searching for a task, it can be a discomfort to have to visit every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Luckily, task boards like Smashing Publication and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is posted.

To begin, let's create a new Zap, and this time, look for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Event At this moment, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites make available. For Smashing Magazine, you can discover it here:

So enter that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID selected for What Triggers A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Same as typical, now you can test the trigger to ensure it works. If the RSS feed is valid, this will be smooth, otherwise you might see an error. The above URL must stand!

Checking the RSS feed Next, we need to select what we wish to do with the brand-new item. Given that we want it emailed, we can choose our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Occasion as Send Out Email Next, you want to sign in to your account, comparable to what we made with Google Cloud Print. This must be your Google account that you use Gmail with.

Sign in to Gmail Now when we customize our e-mail, we want to include the following:

To: anywhere you desire these sent out to, probably the very same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll acknowledge, like I'll use Colbybot

Subject: can be whatever you 'd like, however a handy concept could be “& ldquo; New Task Alert: followed by selecting the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would recommend including all tokens you'll discover valuable consisting of the Title, Description, and Link

Setting up job alert e-mail Once you're done setting up, you can hit continue. Then, comparable to before, click Test & & Evaluation, and you must receive your test e-mail.

Test job alert e-mail Finally if you more than happy with the configuration, switch on the Zap, and enjoy your task search!

More Ideas

Here's more concepts to get you relocating the right direction:

Post Tweets to Slack: each time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Issue with a label of “& ldquo; bug & rdquo;, create a new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you compose your own content? Establish an RSS feed to immediately post a tweet with your brand-new blog post

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have included some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks indicating you can actually do whatever you desire. Though this is a premium function, you can establish some customized workflows based off of brand-new information Zapier sees or accept demands that you publish to activate other automations.

What's your preferred Zap?

Love hearing new innovative methods to utilize Zapier.

Share with me on Twitter!

Zoho Inventory Zapier