Zoom And Acuity Zapier

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little tasks. On their own, they wear’& rsquo; t take much time. However they can add up, specifically if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we do with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API offered by means of Zapier to other app combinations offering you a ton of options to connect and construct effective workflows.

Particularly, we're going to learn how to do a few things:

Sending out a text every morning if it's going to rain

Establish a weekly print task to keep your ink fresh

Get e-mails for new tasks on Smashing Publication's task board

While each of these jobs are small, they wind up conserving you a great deal of time. And if you're innovative, you can build upon these workflows to personalize a lot more.

What is Zapier?

Zapier is an automation tool that connects all of the apps you like and develops powerful fully automated workflows. Whether it's automating sending out an e-mail or making sure that brand-new post gets a tweet, we can eliminate the manual actions of ordinary tasks to focus on other things that art important.

Each time you create a new workflow, you're creating a “& ldquo; Zap & rdquo;. It's essentially Zapier's way to offer a name to the workflow you create.Getting going with a Zapier account

Before we enter establishing workflows, you'll need an account.

Signing up for Zapier is complimentary and you get 5 complimentary Zaps to begin, so we do not have to fret about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get an idea of how this works, we'll begin with something basic. We're going to establish a Zap that will send us a text if the weather predicts rain.

To get going, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier wishes to know the very first app we wish to connect. Since we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and select Weather by Zapier. Selecting the Weather by Zapier combination It will then ask you to choose a Trigger Occasion, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? event When selecting Weather condition as an event, it needs a bit of information to provide us a tailored forecast. Particularly, it requires your Latitude and Longitude, which we can search for utilizing latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, select your Systems which defaults to Fahrenheit, and after that click the big Continue button.

At this point, you can click Test Trigger, which merely makes certain it's working, and click Continue once again.

Now we're going to tell Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, search for “& ldquo; sms & rdquo; and choose SMS by Zapier

. Selecting SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to verify that your phone number belongs to you or that the phone number is intentionally signing up for these texts. To do that, it sends you a one-time PIN that you'll get in.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your telephone number, and choose Sms or Call as the verification method at which point it will contact you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Getting in the SMS verification PING At this point the window will close and move you back to the original circulation. Here, click Continue once again.

Now we get to personalize the text that we get.

In the From Number field, Zapier offers a lot of contact number you can utilize. You can either choose one number to constantly send from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will utilize a random number whenever.

Then, click within Message, and it will raise some choices. I would like to know everything possible if it's going to rain, including the possibility, max temperature level, and summary, so we can choose all or as much as we desire and again click Continue.

Configuring Weather condition message Finally we get to evaluate if our Zap worked. At this moment whatever ought to be set up, so click the Test & & Evaluation button and you need to get a sample text!

Note: If you pick a single From Number, you might be restricted in how frequent you can receive texts, so if you don't get it right away, that may be why. Setting random helps avoid that issue, but the the number isn't consistent.

And when you more than happy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the early morning if the weather condition is anticipating rain!

Zap 2: Print a test every week with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through an extended period of time where you didn't print something, only to end up with dried out printer heads or worse yet, a now unsalvageable printer?

We can prevent this by simply running a weekly print task that keeps our printer ink great and fresh.

For this, we'll use Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's create a new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; look for and choose Arrange by Zapier.

Choosing Arrange by Zapier We can then choose a Trigger Occasion of Weekly and click Continue.

Setting Trigger Event as Weekly Next, you can choose the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right prior to the start of a new week. When configured, click Continue.

Configuring Zapier schedule At this point, we can click Test trigger, which just like in the past makes certain it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Task.

Setting Submit Print Job as Action Occasion At this point, you'll require to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can interface with the service.

As soon as linked, click Continue.

Now we can set up out print job. Here we'll want to define what we print.

Setting Up Print Job in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll wish to set this depending on what you embed in Material. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the task so you can see it in the print logs

Variety of Copies: probably simply want 1 so it does not waste ink and paper

Color or Black and white: you'll want to clearly set this if you want color. The idea is to revitalize all of the ink cartridges, so only printing black won't help the color ink, so in my case, I chose color

The rest of the fields are optional, do not hesitate to tailor to your taste.

With our setup set, click Continue, and similar to before, we can click Test to see our print task in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print task If you wish to use the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Job Notifies with Gmail

If we're trying to find a task, it can be a pain to need to check out every task board every day (or every hour, am I right?). But we can automate this process when the job board supports it.

Thankfully, task boards like Smashing Magazine and a great deal of others offer RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a new job is posted.

To get going, let's produce a new Zap, and this time, search for RSS and choose RSS by Zapier.

Selecting RSS by Zapier For our Trigger Event, select New Product in Feed, then click Continue.

Setting New Product in Feed as Trigger Occasion At this moment, we wish to get in a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can find it here:

So get in that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID picked for What Sets off A New Feed Item. Then click Continue.

Setting RSS Feed URL Like usual, now you can check the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL ought to stand!

Checking the RSS feed Next, we require to select what we want to do with the brand-new item. Considering that we want it emailed, we can choose our email service, which in my case is Gmail.

Selecting Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Email Next, you wish to check in to your account, comparable to what we did with Google Cloud Print. This must be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our email, we wish to include the following:

To: any place you want these sent out to, probably the same account you signed into Gmail with

From: pick your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Topic: can be whatever you 'd like, but a practical idea could be “& ldquo; New Job Alert: followed by selecting the title from the dropdown choice

Body Type: you can leave as Plain

Body: I would suggest consisting of all tokens you'll find useful consisting of the Title, Description, and Link

Setting up job notification email Once you're done setting up, you can hit continue. Then, similar to before, click Test & & Review, and you need to receive your test e-mail.

Test task alert e-mail Lastly if you enjoy with the configuration, turn on the Zap, and enjoy your task search!

More Concepts

Here's more ideas to get you relocating the ideal direction:

Post Tweets to Slack: whenever an account tweets or someone from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, produce a new ticket in Jira with that Issue information

Post RSS Products to Twitter: do you compose your own content? Establish an RSS feed to automatically publish a tweet with your new article

Not Google Assistant

The only thing that it's missing for me today is Google Assistant, otherwise I would have consisted of some Zap ideas for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks implying you can truly do whatever you want. Though this is a premium feature, you can set up some customized workflows based off of brand-new data Zapier sees or accept demands that you publish to activate other automations.

What's your favorite Zap?

Love hearing new creative ways to utilize Zapier.

Share with me on Twitter!

Zoom And Acuity Zapier