Zoom Zapier And Google Calendar Connection

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we carry out numerous little tasks. On their own, they don’& rsquo; t take much time. However they can add up, particularly if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we use tools like Zapier to make robotics

What can we do with Zapier Zaps?

The fantastic part about Zapier is each app integration makes its API available through Zapier to other app combinations providing you a lots of options to link and develop powerful workflows.

Especially, we're going to find out how to do a few things:

Sending out a text every morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Receive e-mails for new jobs on Smashing Publication's task board

While each of these jobs are small, they wind up conserving you a great deal of time. And if you're imaginative, you can build on these workflows to personalize a great deal more.

What is Zapier?

Zapier is an automation tool that links all of the apps you enjoy and builds effective fully automated workflows. Whether it's automating sending out an e-mail or ensuring that brand-new article gets a tweet, we can eliminate the manual steps of mundane tasks to focus on other things that art crucial.

Each time you create a new workflow, you're producing a “& ldquo; Zap & rdquo;. It's essentially Zapier's method to provide a name to the workflow you produce.Getting going with a Zapier account

Before we get into setting up workflows, you'll require an account.

Signing up for Zapier is free and you get 5 free Zaps to begin, so we don't need to fret about expense here.

Now let's enter into the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll begin with something simple. We're going to set up a Zap that will send us a text message if the weather condition forecasts rain.

To get going, click the big Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier would like to know the first app we wish to link. Given that we're going to base our Zap on the weather, look for “& ldquo; weather condition & rdquo; and choose Weather by Zapier. Selecting the Weather condition by Zapier integration It will then ask you to choose a Trigger Event, where you'll select “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Picking the Will it Rain Today? occasion When picking Weather as an event, it requires a little bit of details to give us a personalized forecast. Particularly, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Forecast screen of Zapier, choose your Systems which defaults to Fahrenheit, and then click the huge Continue button.

At this point, you can click Test Trigger, which simply makes sure it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the information once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Event as the defaults, so the next screen you can just click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it needs to confirm that your telephone number belongs to you or that the telephone number is knowingly signing up for these texts. To do that, it sends you a one-time PIN that you'll go into.

So click Sign in to SMS by Zapier, which will open a popup window.

Here, enter your phone number, and pick Sms or Call as the verification technique at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this moment the window will close and move you back to the original flow. Here, click Continue once again.

Now we get to customize the text that we get.

In the From Number field, Zapier gives a bunch of phone numbers you can use. You can either choose one number to always send from, which you can establish as a contact so you know it's Zapier, or you can pick Random, which will use a random number whenever.

Then, click inside of Message, and it will raise some choices. I need to know whatever possible if it's going to rain, including the probability, max temperature level, and summary, so we can pick all or as much as we want and again click Continue.

Setting up Weather message Finally we get to check if our Zap worked. At this point everything need to be configured, so click the Test & & Review button and you need to receive a sample text!

Keep in mind: If you choose a single From Number, you might be restricted in how regular you can get texts, so if you don't get it right now, that might be why. Setting random helps prevent that issue, but the the number isn't consistent.

And when you enjoy with the configuration, you can click Turn On Zap.

Switching on the SMS Zap You'll now get texts in the morning if the weather condition is forecasting rain!

Zap 2: Print a test each week with Google Cloud Print

This one does not sound interesting, but have you ever gone through an extended period of time where you didn't print something, only to end up with dried printer heads or worse yet, a now unsalvageable printer?

We can avoid this by just running a weekly print task that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to currently have this configured with your Google account.

Let's create a brand-new Zap and this time for our “& ldquo; When this takes place & hellip;” & rdquo; look for and choose Schedule by Zapier.

Choosing Arrange by Zapier We can then select a Trigger Event of Each week and click Continue.

Setting Trigger Occasion as Weekly Next, you can select the Day Of The Week and Time Of Day you 'd like to print. I personally run this task weekly at 8pm on Sundays right before the start of a new week. As soon as configured, click Continue.

Setting up Zapier schedule At this point, we can click Test trigger, which just like before ensures it's working appropriately, and then we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we wish to print, so search for and select Google Cloud Print

. Picking Google Cloud Print And for the action, choose Submit Print Task.

Setting Send Print Task as Action Event At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

When connected, click Continue.

Now we can set up out print job. Here we'll want to define what we print.

Configuring Print Task in Zapier In the above, we're setting up:

Which Printer: the printer we wish to print to connected to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm utilizing a URL which is a simple test page I made that has some color in it

Content Type: you'll want to set this depending on what you embed in Material. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Variety of Copies: probably just desire 1 so it doesn't lose ink and paper

Color or Black and white: you'll want to clearly set this if you desire color. The idea is to revitalize all of the ink cartridges, so only printing black won't help the color ink, so in my case, I picked color

The rest of the fields are optional, do not hesitate to customize to your liking.

With our setup set, click Continue, and similar to before, we can click Test to see our print job in action and if we more than happy, we can click Switch on Zap!

Test print from Zapier print task If you want to utilize the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Magazine Job Alerts with Gmail

If we're looking for a job, it can be a discomfort to have to go to every job board every day (or every hour, am I right?). However we can automate this procedure when the task board supports it.

Luckily, task boards like Smashing Publication and a great deal of others supply RSS feeds which we can hook right in to Zapier to automate getting an email whenever a new job is published.

To begin, let's produce a new Zap, and this time, search for RSS and select RSS by Zapier.

Choosing RSS by Zapier For our Trigger Occasion, choose New Item in Feed, then click Continue.

Setting New Item in Feed as Trigger Occasion At this point, we want to enter a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Publication, you can find it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Different GUID selected for What Triggers A New Feed Product. Then click Continue.

Setting RSS Feed URL Same as usual, now you can evaluate the trigger to make sure it works. If the RSS feed stands, this will be smooth, otherwise you might see an error. The above URL must be valid!

Testing the RSS feed Next, we require to select what we wish to finish with the brand-new product. Given that we want it emailed, we can pick our email service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we want to Send Email.

Setting Action Event as Send Email Next, you want to sign in to your account, similar to what we made with Google Cloud Print. This should be your Google account that you utilize Gmail with.

Check in to Gmail Now when we personalize our email, we wish to include the following:

To: anywhere you want these sent out to, most likely the very same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll utilize Colbybot

Subject: can be whatever you 'd like, but a valuable concept might be “& ldquo; New Task Alert: followed by picking the title from the dropdown selection

Physique: you can leave as Plain

Body: I would advise consisting of all tokens you'll discover handy consisting of the Title, Description, and Link

Configuring job notice e-mail Once you're done setting up, you can strike continue. Then, similar to before, click Test & & Evaluation, and you need to receive your test e-mail.

Test task alert e-mail Lastly if you enjoy with the setup, switch on the Zap, and enjoy your job search!

More Concepts

Here's more ideas to get you relocating the ideal instructions:

Post Tweets to Slack: every time an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

File Github Bugs to Jira: whenever someone tags a Github Problem with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you write your own material? Set up an RSS feed to instantly post a tweet with your brand-new post

Not Google Assistant

The only thing that it's missing out on for me right now is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for easier flows, but Zapier can get more effective.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you desire. Though this is a premium feature, you can set up some customized workflows based off of new information Zapier sees or accept demands that you post to activate other automations.

What's your preferred Zap?

Love hearing new creative methods to utilize Zapier.

Show me on Twitter!

Zoom Zapier And Google Calendar Connection