Zoom Zapier Calendly Google Calendar Integration

How to Automate Your Life and Everyday Tasks with Zapier

Every day, we perform hundreds of small jobs. On their own, they wear’& rsquo; t take much time. But they can add up, especially if you consider that time for a whole year. But we’& rsquo; re technologists and it’& rsquo; s 2020. How can we utilize tools like Zapier to make robotics

What can we finish with Zapier Zaps?

The brilliant part about Zapier is each app integration makes its API readily available by means of Zapier to other app combinations giving you a ton of choices to connect and develop powerful workflows.

Particularly, we're going to discover how to do a couple of things:

Sending a text every early morning if it's going to rain

Set up a weekly print job to keep your ink fresh

Get emails for brand-new jobs on Smashing Magazine's job board

While each of these tasks are small, they wind up conserving you a great deal of time. And if you're innovative, you can build on these workflows to personalize a whole lot more.

What is Zapier?

Zapier is an automation tool that links all of the apps you like and constructs powerful fully automated workflows. Whether it's automating sending out an e-mail or making sure that brand-new blog post gets a tweet, we can remove the manual actions of mundane jobs to focus on other things that art important.

Each time you create a brand-new workflow, you're creating a “& ldquo; Zap & rdquo;. It's basically Zapier's way to give a name to the workflow you produce.Beginning with a Zapier account

Prior to we enter setting up workflows, you'll require an account.

Registering for Zapier is totally free and you get 5 free Zaps to start, so we do not have to worry about cost here.

Now let's enter the Zaps.

Zap 1: Get a text if it's going to rain with Zapier

To get a concept of how this works, we'll start with something basic. We're going to set up a Zap that will send us a text if the weather condition forecasts rain.

To start, click the huge Make a Zap button on the top left of the page when you're logged into your account.

Making a brand-new Zap Here, Zapier needs to know the very first app we wish to link. Because we're going to base our Zap on the weather, search for “& ldquo; weather & rdquo; and choose Weather condition by Zapier. Choosing the Weather condition by Zapier integration It will then ask you to pick a Trigger Event, where you'll pick “& ldquo; Will It Rain”Today? & rdquo;, then you can click the Continue

button. Choosing the Will it Rain Today? event When selecting Weather condition as an occasion, it needs a bit of details to provide us a personalized prediction. Especially, it needs your Latitude and Longitude, which we can search for using latlong.net Finding latitude and longitude with latlong.net You can then enter your Latitude and Longitude into the Customize Projection screen of Zapier, choose your Units which defaults to Fahrenheit, and after that click the huge Continue button.

At this point, you can click Test Trigger, which simply makes sure it's working, and click Continue once again.

Now we're going to inform Zapier what to do with the info once it knows it's going to rain.

In the Do this ... panel, look for “& ldquo; sms & rdquo; and select SMS by Zapier

. Picking SMS by Zapier We're going to leave the App and Occasion as the defaults, so the next screen you can simply click Continue.

SMS App and Occasion Now, for Zapier to send you a text, it requires to validate that your phone number belongs to you or that the contact number is knowingly registering for these texts. To do that, it sends you a one-time PIN that you'll enter.

So click Check in to SMS by Zapier, which will open a popup window.

Here, enter your contact number, and select Sms or Call as the verification technique at which point it will call you with a PIN.

Sign in to SMS by Zapier and send a PIN With that PIN, enter it into the field and click Continue.

Going into the SMS verification PING At this point the window will close and move you back to the initial circulation. Here, click Continue once again.

Now we get to tailor the text that we receive.

In the From Number field, Zapier provides a bunch of telephone number you can use. You can either pick one number to always send out from, which you can set up as a contact so you understand it's Zapier, or you can pick Random, which will utilize a random number every time.

Then, click inside of Message, and it will raise some choices. I need to know whatever possible if it's going to rain, including the possibility, max temperature, and summary, so we can select all or as much as we desire and again click Continue.

Configuring Weather condition message Finally we get to evaluate if our Zap worked. At this moment whatever ought to be set up, so click the Test & & Review button and you ought to get a sample text!

Note: If you select a single From Number, you may be restricted in how frequent you can receive texts, so if you don't get it right now, that may be why. Setting random helps avoid that issue, but the the number isn't consistent.

And when you enjoy with the setup, you can click Switch on Zap.

Turning on the SMS Zap You'll now get texts in the morning if the weather condition is anticipating rain!

Zap 2: Print a test weekly with Google Cloud Print

This one doesn't sound interesting, but have you ever gone through an extended period of time where you didn't print something, just to wind up with dried out printer heads or even worse yet, a now unsalvageable printer?

We can avoid this by merely running a weekly print job that keeps our printer ink great and fresh.

For this, we'll utilize Google Cloud Print. To make this work, you'll need to already have this configured with your Google account.

Let's develop a brand-new Zap and this time for our “& ldquo; When this happens & hellip;” & rdquo; search for and choose Set up by Zapier.

Choosing Schedule by Zapier We can then pick a Trigger Event of Weekly and click Continue.

Setting Trigger Event as Every Week Next, you can choose the Day Of The Week and Time Of Day you wish to print. I personally run this job weekly at 8pm on Sundays right before the start of a new week. As soon as configured, click Continue.

Configuring Zapier schedule At this moment, we can click Test trigger, which much like previously ensures it's working appropriately, and after that we can click Continue.

Now, for our “& ldquo;” Do this & hellip; & rdquo; we want to print, so search for and select Google Cloud Print

. Choosing Google Cloud Print And for the action, select Submit Print Task.

Setting Send Print Job as Action Occasion At this moment, you'll need to sign into Google Cloud Print. This will open a window and have you log in through Google so that Zapier can user interface with the service.

Once linked, click Continue.

Now we can configure out print job. Here we'll wish to specify what we print.

Configuring Print Job in Zapier In the above, we're configuring:

Which Printer: the printer we want to print to linked to Google Cloud Print

Material: this can be a URL to a file, HTML, or plain text. I'm using a URL which is a simple test page I made that has some color in it

Material Type: you'll want to set this depending upon what you set in Content. If you set a URL like I did, it ought to be URL

Title Of Print Task: the name of the job so you can see it in the print logs

Number of Copies: probably just desire 1 so it doesn't squander ink and paper

Color or Grayscale: you'll wish to explicitly set this if you want color. The concept is to revitalize all of the ink cartridges, so just printing black won't assist the color ink, so in my case, I chose color

The remainder of the fields are optional, feel free to customize to your liking.

With our setup set, click Continue, and comparable to before, we can click Test to see our print job in action and if we enjoy, we can click Turn on Zap!

Test print from Zapier print job If you want to utilize the exact same document, you can find it here:

https://fay.io/printer-test.pdf

Zap 3: Smashing Publication Task Signals with Gmail

If we're searching for a task, it can be a pain to need to visit every task board every day (or every hour, am I right?). However we can automate this procedure when the job board supports it.

Fortunately, task boards like Smashing Magazine and a great deal of others supply RSS feeds which we can hook right in to Zapier to automate getting an e-mail whenever a brand-new job is published.

To start, let's produce a brand-new Zap, and this time, look for RSS and choose RSS by Zapier.

Picking RSS by Zapier For our Trigger Event, choose New Product in Feed, then click Continue.

Setting New Item in Feed as Trigger Event At this moment, we wish to enter a feed URL. This will be the URL to the XML RSS feed that websites offer. For Smashing Magazine, you can discover it here:

So go into that URL above into Feed URL (you can leave Username and Password blank), and keep Various GUID chosen for What Sets off A Brand-new Feed Item. Then click Continue.

Setting RSS Feed URL Like usual, now you can test the trigger to make certain it works. If the RSS feed stands, this will be smooth, otherwise you might see a mistake. The above URL needs to be valid!

Evaluating the RSS feed Next, we need to pick what we want to finish with the new item. Since we want it emailed, we can pick our e-mail service, which in my case is Gmail.

Choosing Gmail in Zapier For our action, we wish to Send out Email.

Setting Action Event as Send Email Next, you wish to check in to your account, comparable to what we finished with Google Cloud Print. This need to be your Google account that you use Gmail with.

Sign in to Gmail Now when we tailor our e-mail, we wish to consist of the following:

To: wherever you want these sent out to, probably the same account you signed into Gmail with

From: select your Gmail account

From Name: can be anything you'll recognize, like I'll use Colbybot

Subject: can be whatever you 'd like, but a helpful idea might be “& ldquo; New Task Alert: followed by selecting the title from the dropdown selection

Physique: you can leave as Plain

Body: I would recommend including all tokens you'll find helpful consisting of the Title, Description, and Link

Setting up job alert e-mail Once you're done setting up, you can hit continue. Then, similar to in the past, click Test & & Evaluation, and you ought to receive your test e-mail.

Test job alert email Lastly if you enjoy with the configuration, turn on the Zap, and enjoy your job search!

More Ideas

Here's more concepts to get you relocating the ideal direction:

Post Tweets to Slack: whenever an account tweets or somebody from a list of accounts tweets, post that tweet to Slack

Submit Github Bugs to Jira: whenever someone tags a Github Concern with a label of “& ldquo; bug & rdquo;, develop a brand-new ticket in Jira with that Concern information

Post RSS Products to Twitter: do you write your own content? Establish an RSS feed to immediately publish a tweet with your new article

Not Google Assistant

The only thing that it's missing out on for me today is Google Assistant, otherwise I would have included some Zap concepts for that.

IFTTT supports Google Assistant for simpler flows, however Zapier can get more powerful.

Webhooks

Zapier supports web hooks suggesting you can actually do whatever you want. Though this is a premium feature, you can establish some custom-made workflows based off of brand-new data Zapier sees or accept requests that you post to trigger other automations.

What's your favorite Zap?

Love hearing brand-new imaginative ways to use Zapier.

Share with me on Twitter!

Zoom Zapier Calendly Google Calendar Integration